GPSR Label Template

The GPSR sets a new standard for product safety and consumer protection in the EU. With enhanced labeling requirements now mandatory under Regulation (EU) 2023/988, manufacturers, importers, and online sellers must ensure labels meet all traceability and safety obligations. This guide explains how to create a compliant GPSR label template and avoid penalties.

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Get a template here: GPSR Solutions Product Label Template

Understanding GPSR Labeling

GPSR labeling is key to traceability, transparency, and consumer protection. Main elements include:

• Manufacturer and Importer Details: Must include the manufacturer's name, trade name, or trademark and address. Non-EU businesses must also list their EU Responsible Person.
• Product Identification: Clearly show the model, batch, or serial number to support traceability.
• Consumer Safety Information: Warnings and safety instructions must be in the languages of the target EU markets.
• Complaint and Contact Details: A customer support address, phone, or email must be visible for inquiries or safety concerns.

Under the GPSR requirements, labeling is no longer optional — it's a legal obligation to ensure consumer safety and market access.

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Designing an Effective GPSR Label Template

A compliant GPSR label template should be clear, accessible, and contain the following:

• Header Section:
  • Company logo
  • Product name
• Identification Section:
  • Model/Batch/Serial Number
  • Manufacturer information, including the EU Responsible Person if applicable
• Safety and Warning Section:
  • Clear hazard warnings
  • Usage instructions
• Contact Section:
  • Support email, phone number, or website

Use this structure to simplify compliance while building consumer trust through clear labeling.

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Best Practices for GPSR Labeling

• Language Accuracy: Always provide instructions in the languages of your EU target markets.
• Permanence: Ensure labels are durable and remain legible through the product’s use cycle.
• Digital Elements: Consider adding QR codes to direct consumers to extended digital safety documentation.
• Routine Updates: Review your labels regularly to match changing laws or product features.
• Clarity: Avoid clutter. A clean, well-spaced layout helps meet legal and consumer expectations.

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What is the EC REP Symbol?

The EC REP symbol identifies the EU Authorised Representative. While not mandatory, its use is encouraged to show that a responsible EU-based contact exists. This symbol supports transparency and helps authorities or consumers know who to reach in the EU.

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Recycling Symbols: What They Mean and How to Use Them

Labels often include recycling symbols, which inform consumers how to dispose of packaging correctly. While these are not mandated under GPSR, they are required by other EU regulations. GPSR Solutions helps brands integrate safety, compliance, and environmental information into a unified label strategy.

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Why GPSR Labeling Matters

Labels are now a core part of your compliance profile. A missing warning, unreadable font, or language issue can lead to serious consequences — including fines or bans. With the right template, you meet the legal minimum and demonstrate brand integrity.

Get a template here: GPSR Solutions Product Label Template

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Conclusion

GPSR labeling is no longer just a best practice. It’s an enforceable legal requirement. Our guidance helps you comply and compete. For tailored help, contact us.

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Consequences of Non-Compliance

Non-compliance with labeling rules can lead to product withdrawals, customs blocks, or heavy penalties. If no Authorized Representative is listed, your shipment may not even enter the EU.

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Learn More About GPSR

• GPSR Requirements – Labeling and Documentation
• EU Responsible Person Role Explained
• EU Safety Gate – RAPEX Alerts