Step-by-Step GPSR Checklist for EU Product Launches
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Selling products into the European Union requires strict compliance. Since December 2024, the General Product Safety Regulation (EU) 2023/988 has replaced the old directive, setting higher safety and documentation standards. Whether you sell on Amazon, Etsy, or through distributors, this checklist shows you what needs to be in place before shipping to the EU.
1. Confirm Your Product Category
Identify whether your product is only covered by GPSR or if additional EU legislation applies (toys, cosmetics, electrical goods, PPE, etc.). For example, a toy must meet both GPSR and the Toys Safety Directive 2009/48/EC. Be mindful of vulnerable users: products marketed for children face stricter safety thresholds.
2. Carry Out a Risk Assessment
Every consumer product must undergo a documented risk analysis. Hazards to consider include choking, sharp edges, chemical content, flammability, electric shock, and misuse scenarios. Where possible, apply harmonised EN standards. Learn more about the GPSR risk analysis process.
3. Prepare the Technical File
GPSR requires a “digital product passport” or technical documentation that must be available for 10 years. It typically includes:
- Bill of Materials (BoM) and supplier details
- Test reports and safety data sheets
- Risk assessment document
- Design drawings and product specifications
- User manuals, warnings, and labels
- Signed EU Declaration of Conformity
For guidance, see our article on GPSR requirements.
4. Appoint an EU Responsible Person
Non-EU businesses must appoint an EU Responsible Person (RP). This entity holds your technical file, acts as contact for authorities, and must be printed on packaging or documentation. Without an RP, your goods cannot legally be sold in the EU.
5. Draft and Sign the Declaration of Conformity
The EU Declaration of Conformity (DoC) is a legal statement confirming that your product complies with GPSR and any additional EU laws. It must list the manufacturer’s details, the RP’s details, applied standards, and product identifiers. Authorities and marketplaces will request this document when checking compliance.
6. Label Correctly
Labels must include:
- Product identification (model, batch, barcode)
- Manufacturer or EU RP details
- Age restrictions (e.g. “Keep away from children under 3 years old”)
- Safety warnings in the official languages of the EU countries you sell in
See our template for labelling requirements.
7. Maintain Ongoing Compliance
Compliance is continuous. Update your technical file if materials change, monitor REACH restrictions, and respond to safety incidents quickly. Products may need to be withdrawn via the EU Safety Gate if risks are identified.
Frequently Asked Questions
Do I need an EU Responsible Person?
Yes, almost all non-food consumer products must list an EU-based contact on packaging and online listings.
What happens if my technical documentation is incomplete?
Authorities may block your goods at customs or request withdrawals. You usually have just 10 days to provide the file on request.
Are vintage or handmade products exempt?
No. All products placed on the market after December 2024 must meet GPSR obligations, regardless of how they are made.
Where can I get help?
You can contact GPSR Solutions for fast support with certification, EU representation, and technical documentation.