EU Declaration of Conformity: Complete Guide for GPSR Compliance

If you are selling products in the European Union, the EU Declaration of Conformity (DoC) is a mandatory document confirming that your product meets all applicable EU safety and regulatory requirements.

Under Regulation (EU) 2023/988 (GPSR), the Declaration of Conformity is not just a one-time document, it must be maintained, updated, and available at all times for authorities.

Learn full GPSR requirements here:
https://gpsrsolutions.com/blogs/resources-information/gpsr-requirements

What Is an EU Declaration of Conformity?

The EU Declaration of Conformity is a legal document issued by the manufacturer (or brand owner) stating that a product complies with all relevant EU legislation.

Purpose of the Declaration of Conformity

• Confirms product compliance with EU laws
• Links the product to applicable regulations
• Demonstrates that safety assessments have been completed
• Provides traceability for authorities

This document must be signed and supported by technical documentation.

Is a Declaration of Conformity Required Under GPSR?

Yes. Under GPSR, all consumer products placed on the EU market must have documented compliance, including a Declaration of Conformity where applicable.

Authorities May Request at Any Time

• Declaration of Conformity
• Risk assessment
• Technical documentation
• Supplier and traceability data

Failure to provide these documents can lead to product removal or enforcement action.

What Must Be Included in an EU Declaration of Conformity?

Core Elements

• Manufacturer name and address
• Product identification (model, type, SKU reference)
• Statement of compliance
• Applicable EU legislation
• Harmonised standards (if used)
• Date and place of issue
• Name and signature of responsible person

The document must clearly link the product to its compliance evidence.

Declaration of Conformity vs Technical Documentation

The Declaration of Conformity is only one part of compliance.

Technical Documentation Includes

• Risk assessments
• Test reports
• Bill of materials
• Safety data
• Labeling and packaging details

The DoC summarizes compliance, but the technical file proves it.

Who Is Responsible for the Declaration of Conformity?

The manufacturer or brand owner is legally responsible for issuing the Declaration of Conformity.

However, under GPSR:

• An EU Responsible Person must hold or access the documentation
• Authorities may contact the EU representative directly
• Documentation must be maintained throughout the product lifecycle
  
  

How GPSR Solutions Supports Declaration of Conformity Compliance

GPSR Solutions includes Declaration of Conformity management as part of its subscription-based compliance system.

Browse plans here:
https://gpsrsolutions.com/collections/frontpage

Pricing for Compliance (Including DoC Management)

Pricing is based on product types, not individual products.

Starter Bundle (1–3 Product Types)

€50/month
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Essential Bundle (4–10 Product Types)

€100/month
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Growth Bundle (11–20 Product Types)

€250/month
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Enterprise Bundle (21–50 Product Types)

€500/month
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What Is Included in DoC Compliance Services

GPSR Certification

Formal documentation confirming compliance status.

Risk Assessment

Evaluation of product safety and usage risks.

Technical Documentation

Full compliance file supporting the Declaration of Conformity.

EU Responsible Person

Representation and document access for authorities.

Marketplace Registration

Support for EU Safety Gate Portal registration.

Full service details:
https://gpsrsolutions.com/pages/what-we-offer

Why the Declaration of Conformity Must Be Maintained

A Declaration of Conformity is not static. It must be updated when:

• Product specifications change
• Suppliers change
• Regulations are updated
• New risks are identified

This is why compliance must be actively managed, not created once and forgotten.

What You Need to Create a Declaration of Conformity

• Product specifications
• Bill of materials
• Supplier declarations
• Test reports
• Risk assessment data
• Labeling and packaging details

If missing, suppliers are required to provide relevant information.

Declaration of Conformity for Online Sellers

Online sellers must ensure documentation is available and aligned with EU Safety Gate requirements.

This includes:

• Maintaining a valid DoC
• Ensuring traceability
• Registering where required
  
  

Final Thoughts: EU Declaration of Conformity

The EU Declaration of Conformity is a core part of product compliance, but it is only valid when supported by complete and updated documentation.

GPSR Solutions provides a structured system that ensures your DoC remains valid throughout your product’s lifecycle.

Explore pricing:
https://gpsrsolutions.com/collections/frontpage

Contact support:
https://gpsrsolutions.com/pages/contact

Frequently Asked Questions